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Advisory on the Filing of the Application for Annotation of Civil Registry Documents Registered at the Philippine Embassies/Consulates Pursuant to Court Decree/Decision

The Office of Consular Affairs informs the public that the Philippine Statistics Authority (PSA) has recently issued a Memorandum Circular providing the following requirements for the annotation of civil registry documents registered in the Philippine Embassies/Consulates pursuant to Court decree/decision:

  • Domestic Court Order/Decree
  • Certified photocopy of the registered Court Order/Decree;
  • Certified photocopy of the corresponding Certificate of Finality;
  • Original copy of the Certificate of Registration of the Court Order/Decree; and
  • Original Copy of the Certificate of Authenticity of the Court Order/Decree.
  • Foreign Court Judgment/Order/Decree
  • Certified True Copy of the registered Foreign Court Judgment/Order/Decree issued by CCR of Manila;
  • Certificate of Registration of the Foreign Court Judgment/Order/Decree issued by CCR of Manila;
  • Certified photocopy of the Court Decision recognizing the Foreign Court Judgment/Order/Decree;
  • Certified photocopy of the corresponding Certificate of Finality;
  • Original copy of the Certificate of Registration of the Court Decision recognizing the Foreign Court Judgment/Order/Decree; and
  • Original Copy of the Certificate of Authenticity of the Court Decision recognizing the Foreign Court Judgment/Order/Decree.

Pending the detailed guidance from PSA, applicants are advised of the following steps:

  • Verify the authenticity of the court documents with the PSA Central Office; and
  • Once duly verified by PSA, applicants can send the relevant documents along with their contact details directly to the concerned Philippine Embassy/Consulate via courier for the annotation of their respective civil registry document (Report of Birth/Marriage/Death).

For further inquiries, the contact details of Philippine Embassies/Consulates can be found via this link: https://dfa.gov.ph/about/dfa-directory/our-foreign-service-posts-dfa. END