CIVIL REGISTRY
Report of Birth: Married Parents (either the father or mother can file the report of birth if married)
Regular Requirements:
1. Four (4) duly accomplished Report of Birth forms, typed or printed legibly in black ink (DO NOT USE A MAGIC PEN)
The four (4) forms should be notarized by a notary public if application is by post/mail and not just photocopied. Please do not send original passports.
2. Original and four (4) photocopies of the British / Irish Birth Certificate.
- The British/Irish Birth Certificate must be in long version, which provides the details of the child’s parents
3. Original and four (4) photocopies of the data page of the father’s and the mother’s valid passports (please write your contact number and email on one of the photocopies of the passports). If applicant is already of legal age - 18 years old and above - please present original valid passport or valid identification and four (4) photocopies)
- If the Filipino parent/s have acquired foreign citizenship at the time the Report of Birth was filed:
- Original and four (4) photocopies of the Certificate of Naturalization and RA 9225 documents – Oath of Allegiance, Order of Approval and Identification Certificate
- Four (4) photocopies of the old Philippine passport
4. Original and four (4) photocopies of the PSA Marriage Certificate of the parents/report of marriage/marriage certificate or marriage certificate
5. If the Report of Birth is filed more than one (1) year after the child’s birth:
- Four (4) copies of the Affidavit of Delayed Registration of Birth and
- Secure a PSA Negative Certification of Birth from PSA - original and 4 photocopies (to obtain this document, please visit https://www.psaserbilis.com.ph)
6. For UK residents – one (1) self-addressed, stamped, and prepaid registered mailing envelope, with tracking number or two (2) self-addressed, stamped, and prepaid registered mailing envelopes if applying a passport on the same day
7. For Ireland/International residents – please provide one (1) white letter envelope You will receive an email on how to purchase an International Tracked and Signed online postage once the duly processed and registered report of birth is ready for posting
8. If application will be sent by post/mail the payment should be in a postal money order payable to the ‘PHILIPPINE EMBASSY’ (the Embassy is no longer accepting international bank drafts) and send it to: The Philippine Embassy, Attention: Civil Registry, 6-8 Suffolk Street, London, SW1Y 4GH
Report of Birth: Unmarried Parents (both parents should appear at the Embassy):
(In addition to the regular requirements stated above)
- Four (4) copies of the Affidavit of Admission of Paternity (AAP) - Executed by the father who acknowledges his child
Note: If the father of the child is in the Philippines or abroad, please follow the instructions below:
The father should execute four (4) copies of the Affidavit of Admission of Paternity (AAP) to be notarized by a notary public in the Philippines or if abroad, the AAP should be notarized by the Philippine Embassy or Philippine Consulate General of the country of residence of the father, or where there is none, to the Philippine Embassy or Philippine Consulate General nearest the place of residence of the father.
Then the father shall submit the four (4) copies of the AAP to the Local Civil Registrar (LCR) of the place of execution for registration purposes.
The LCR shall record the AAP in the Register of Legal Instruments and shall assign a registration number to the AAP.
The LCR shall issue to the applicant Certificate of Registration of the AAP.
The father needs to send the four notarized AAP and four Certificates of Registration to the mother, to be used in the registration of the birth of the child.
- Four (4) copies Affidavit to Use Surname of Father (AUSF) - Executed by the mother if the child is below seven (7) years old who chooses to use the father’s surname
Executed by the child aged 7-17 years old who chooses to use the father’s surname
c. Sworn Attestation
Four (4) copies of Sworn Attestation executed by the mother if the AUSF is executed by the child aged 7-17 years old
Note: The mother of the child should present her original and four (4) photocopies of her PSA issued birth certificate or birth certificate if the status is married/divorced/widow to verify her maiden/single name.
Report of Birth: Legitimation – if child was born prior to the marriage (both parents should appear at the Embassy):
(In addition to the regular requirements stated above)
- Four (4) copies of the Joint Affidavit of Legitimation - Executed by the father and mother
- Original and four (4) photocopies of the marriage certificate from PSA or Philippine Statistics Authority (to obtain this document, please visit https://www.psaserbilis.com.ph)
- If the marriage certificate from PSA is not yet available, CENOMAR (Certificate of No Marriage) from PSA of both parent/s (to obtain this document, please visit https://www.psaserbilis.com.ph)
Note: The Embassy may require additional requirements deemed necessary.
The report of birth and passport application can be filed on the same day (please prepare one (1) passport application and another set of photocopies of the documentary requirements to be attached to the passport application.
The duly processed and registered report of birth can be used in applying for passport within one year from the date of registration at the Embassy.
After one year, a PSA report of birth is needed in applying for a passport.
A PSA report of birth can be obtained after six (6) months to one (1) year it has been registered to the Embassy through the PSA website – (to obtain this document, please visit https://www.psaserbilis.com.ph).
FEES:
Report of Birth - £23.00
Affidavit of Delayed Registration of Birth - £23
Joint Affidavit of Legitimation by Subsequent Marriage - £23
For Unmarried Parents:
Affidavit of Admission of Paternity - £23
Affidavit to Use Surname of Father - £23
Certificate of Registration (to be issued by the Embassy) - £23
Sworn Attestation - £23
If application is done by post/mail, the four (4) forms only (not the documentary requirements) must be notarized by a Notary Public, accredited by either the British or Irish government, as may be applicable, and with a valid and current commission.
Report of Marriage
- Four (4) accomplished Report of Marriage Forms, typed or printed legibly in black ink (DO NOT USE A MAGIC PEN)
The four (4) forms should be notarized by a notary public if application is by post/mail and not just photocopied. Please do not send original passports.
- All four (4) forms must be signed by both parties and not just photocopied
- Original and four (4) photocopies of the British/Irish Marriage Certificate (should be photocopied in A4 size paper – if the UK marriage certificate is longer than A4 size paper, please reduce the original document to 81%)
- Original and four (4) photocopies of the data page of the husband’s and the wife’s valid passports (please write your contact number and email on one of the photocopies of the passports)
- Original and four (4) photocopies of the Birth Certificates of the husband and wife
- Personal appearance of both the husband and wife
- If the Filipino spouse acquired foreign citizenship at the time the Report of Marriage was filed:
- Original and four (4) photocopies of the Certificate of Naturalization and RA 9225 documents – Oath of Allegiance, Order of Approval and Identification Certificate
- Four (4) photocopies of the old Philippine passport
Other Documents
(a) If the Report of Marriage is filed more than one (1) year after the marriage:
- Four (4) Affidavits of Delayed Registration of Marriage and
- Secure a PSA Negative Certification of Marriage
(b) If the Filipino spouse is a widower/widow at the time of the marriage:
- Original and four (4) photocopies of the Death Certificate of previous spouse
- Original and four (4) photocopies of the Marriage Certificate with the deceased spouse
(c) If the Filipino spouse has had a previous marriage annulled or a foreign divorce recognized in a Philippine Court:
- Original and four (4) photocopies of the PSA annotated marriage certificate for the dissolved marriage stating that the marriage is null and void (to obtain this document, please visit https://www.psaserbilis.com.ph)
Note: A widow may not contract marriage within 301 days from the death of her husband.
6. For UK residents – one (1) self-addressed, stamped, and prepaid registered mailing envelope, with tracking number (special delivery open-dated)
7. For Ireland/International residents – please provide one (1) white letter envelope. You will receive an email on how to purchase an International Tracked and Signed online postage once the duly processed and registered report of marriage is ready for posting
- If application will be sent by post/mail the payment should be in a postal money order payable to the ‘PHILIPPINE EMBASSY’ (the Embassy is no longer accepting international bank drafts) and send it to: The Philippine Embassy, Attention: Civil Registry, 6-8 Suffolk Street, London, SW1Y 4GH
If application is done by post/mail, the four (4) forms only (not the documentary requirements) must be notarized by a Notary Public, accredited by either the British or Irish government, as may be applicable, and with a valid and current commission.
Note: The Embassy may require additional requirements deemed necessary.
The report of marriage and passport application under the married name can be filed on the same day (please prepare one (1) passport application and another set of photocopies of the documentary requirements to be attached to the passport application.
The duly processed and registered report of marriage can be used in applying for passport under married name within one year from the date of registration at the Embassy.
After one year, a PSA report of marriage is needed in applying a passport under married name.
A PSA Report of Marriage can be obtained after four to six (4 - 6) months it has been registered to the Embassy through the PSA website – (to obtain this document, please visit https://www.psaserbilis.com.ph).
FEES:
Report of Marriage - £23.00
Affidavit of Delayed Registration of Marriage - £23
Report of Death
- Four (4) accomplished Report of Death Forms, typed or printed legibly in black ink (DO NOT USE A MAGIC PEN).
The four (4) forms should be notarized by a notary public if application is by post/mail and not just photocopied.
2. Original and four (4) photocopies of the British / Irish Death Certificate
3. Original and four (4) photocopies of the data page of the deceased individual’s Philippine passport
4. If the deceased has a dual citizenship, please provide four (4) photocopies of the RA 9225 documents – Oath of Allegiance, Order of Approval and Identification Certificate
6. For UK residents – one (1) self-addressed, stamped, and prepaid registered mailing envelope, with tracking number
7. For Ireland/International residents – please provide one (1) white letter envelope. You will receive an email on how to purchase an International Tracked and Signed online postage once the duly processed and registered report of death is ready for posting.
8. If application will be sent by post/mail the payment should be in a postal money order payable to the ‘PHILIPPINE EMBASSY’ (the Embassy is no longer accepting international bank drafts) and send it to: The Philippine Embassy, Attention: Civil Registry, 6-8 Suffolk Street, London, SW1Y 4GH.
If application is done by post/mail, the four (4) forms only (not the documentary requirements) must be notarized by a Notary Public, accredited by either the British or Irish government, as may be applicable, and with a valid and current commission.
Note: The Embassy may require additional requirements deemed necessary.
FEES:
Report of Death - £23.00
SHIPMENT OF HUMAN REMAINS
A. Whole Human Remains
Checklist of Requirements
An original copy and one (1) photocopy must be submitted for all documentary requirements listed below:
- Death Certificate issued by the Register Office or, in its absence, a Coroner's Certificate of the Fact of Death, original and one (1) photocopy
- Embalming Certificate issued by the funeral parlour, original and one (1) photocopy
- Certificate to the effect that the human remains have been properly placed in a hermetically sealed container or casket (Funeral Director's Declaration stating that the remains have been properly prepared and packed for shipment), original and one (1) photocopy
- Certificate that there is no existence of the infectious disease subject to international health regulations (IHR), emerging or re-emerging disease, of public health emergencies of international concern (PHEIC) from the health authority of the country of origin, original and one (1) photocopy
- Out of England Removal Certificate issued by the Coroner or its equivalent, original and one (1) photocopy
- The Declaration must also state the flight details and the consignee's address, original and one (1) photocopy
- Passport of the deceased and any other form of identification (Birth Certificate, etc.), two (2) photocopies (please write the contact number and email of the contact person on one of the photocopies of the passport)
- Processing fee of £23.00 upon issuance by the Philippine Embassy of a Consular Mortuary Certificate
The payment is by card if filing in person at the Embassy.
The payment should be in a form of postal money order payable to the ‘Philippine Embassy’ if the application is sent by post. Please include a self-addressed stamped envelope if the application is sent by post.
B. Cremated Remains
Checklist of Requirements
An original copy and one (1) photocopy must be submitted for all documentary requirements listed below:
- Death Certificate issued by the Register Office or, in its absence, a Coroner's Certificate of the Fact of Death, original and one (1) photocopy
- Cremation Certificate, original and one (1) photocopy
- Certificate to the effect that the human remains have been properly placed in a hermetically sealed container or urn (Funeral Director's Declaration stating that the remains have been properly prepared and packed for shipment) , original and one (1) photocopy
- Certificate that there is no existence of the infectious disease subject to international health regulations (IHR), emerging or re-emerging disease, of public health emergencies of international concern (PHEIC) from the health authority of the country of origin;
- Certificate or declaration from the crematorium or funeral director stating that the urn contains only the ashes of the deceased and that the ashes are free from infection, original and one (1) photocopy
- Passport of the deceased or any other form of identification (Birth Certificate, etc.) original and two (2) photocopies
- Passport of the authorized person who will be carrying the cremated remains to the Philippines, original and two (2) photocopies (please write your contact number and email on one of the photocopies of the passport)
- Flight itinerary, two (2) photocopies
- Processing fee of £23.00 upon issuance by the Philippine Embassy of a Consular Mortuary Certificate
The payment is by card if filing in person at the Embassy.
The payment should be in a form of postal money order payable to the ‘Philippine Embassy’ if the application is sent by post. Please include a self-addressed stamped envelope if the application is sent by post.
Important Note:
- A Report of Death must be filed if the deceased is a Filipino Citizen or a dual citizen (bearer of a foreign citizenship and a Filipino citizenship).
- For deaths related to COVID-19, the Bureau of Quarantine reserves the right to allow or disallow the transport of human remains whose death occurred during epidemics / outbreaks or the if the cause of death is due to highly pathogenic organisms, infectious disease subject to IHR, emerging or re-emerging disease, and PHEIC (Philippine Department of Health Memorandum No. 2020-67).
- If transport is allowed for the human remains concerned, the following measures shall be undertaken as the case may be to ensure public health safety:
- The remains shall be cremated before shipment; or
- For remains that do not require cremation, the casket shall be permanently and hermitically sealed from the port of origin until burial. The burial must take place within twenty-four (24) hours after the issuance of clearance of admission into the country.
- For questions or clarifications, please email This email address is being protected from spambots. You need JavaScript enabled to view it.
SOLEMNIZATION OF MARRIAGES AT THE EMBASSY
MARRIAGE SOLEMNIZED AT THE PHILIPPINE EMBASSY IN LONDON
Requirements for Marriage:
- Male and Female who are at least eighteen (18) years of age at the time of marriage;
- Both parties must be Filipino nationals;
- Valid Philippine passports of both parties; original and four (4) photocopies
- Duly accomplished Application for Marriage; four sets for each party
- Two witnesses; full names, complete addresses and relationship to the parties
- PSA (NSO) Birth Certificates of the contracting parties duly authenticated by DFA (Apostille Certificate); original and four (4) photocopies
- PSA (NSO) issued Certificate of No Marriage Record (CENOMAR) issued not more than 60 days from date of intended marriage duly authenticated by DFA Apostille Certificate); original and four (4) photocopies
Marriage license is valid for 120 days from the date of issuance.
Additional Requirements:
- If with previous marriage annulled: - If either or both parties has/have been married before and the marriage was annulled or declared null and void, such party or parties must secure original and four (4) photocopies of the PSA annotated marriage certificate for the dissolved marriage stating that the marriage is null and void (to obtain this document, please visit https://www.psaserbilis.com.ph)
- If divorced:– If the divorce decree was obtained abroad, the Filipino spouse must present the PSA (NSO) authenticated marriage certificate of previous marriage with proper annotation and Certificate of Finality of the Court Order recognizing the divorce decree obtained abroad. Both documents should be authenticated by DFA (Apostille Certificate).
- If widowed:Please submit as appropriate:
-PSA (NSO) issued Death Certificate of the deceased spouse duly authenticated by DFA (Apostille Certificate).
-If there is no a record of the death of his or her spouse from PSA (NSO), he or she must present a certificate of fact of death duly authenticated by the Philippine Embassy or Consulate having jurisdiction over the place where the document was issued.
-Court Order on Presumptive Death of Spouse and Certificate of Finality - PSA (NSO) authenticated marriage certificate of previous with proper annotation is required together with the Court Order and Certificate of finality. Documents should be authenticated by DFA (Apostille Certificate).
-Original and four (4) photocopies of the Marriage Certificate with the deceased spouse
Note: A widow may not contract marriage within 301 days from date of the death of her husband, or before having delivered if she shall have been pregnant at the time of his death.
- Parental Consent – If either or both of the contracting parties are between 18 to 21 years old, the parents of the contracting party or parties must execute an affidavit of consent. The affidavit should be authenticated by DFA (Apostille Certificate).
- Parental Advice – If either or both of the contracting parties are between 21 to 25 years old, he or she execute an affidavit that parental advice was sought together with the written advice. The affidavit should be authenticated by DFA.
PETITION FOR CORRECTION OF CLERICAL ERROR:
Step 1: Prepare the documents for submission.
RA 9048 Petition for Change of Entry of Birth Certificate click here
RA 9048 Petition for Change of Entry of Marriage Certificate click here
RA 9048 Petition for Change of Entry of Death Certificate click here
- Four (4) original Petitions
- Duly Apostilled Philippine Statistics Authority (PSA)-issued Birth Certificate or Marriage Certificate or Death Certificate, as the case may be, original and 4 copies
- At least two (2) public or private documents showing the current entry/ies, upon which the correction shall be based, original and 4 copies (this may include baptismal certificate, voter’s affidavit, employment record, GSIS/SSS/Pag-Ibig/Philhealth record, medical record, school record, business record, POEA/OWWA/seafarers record, driver’s license, insurance, land titles, certificate of land transfer, tax records, bank records, NBI/police or other clearances, civil registry record of ascendants, and/or other similar documents)
- In case of a change of first name or nickname:
- Duly Apostilled Philippine Statistics Authority (PSA)-issued Birth or Marriage Certificate to be corrected
- A clearance or certification that the owner of the document has no pending administrative, civil, or criminal case, or no criminal record, as follows:
- NBI clearance;
- Police clearance;
- Employer clearance, if employed; and
Step 3: Appear in person to file the Petition. Submit complete documents.
Step 4: Pay the fee at the cashier (£46.00), by card or contactless.
Important reminders:
- Philippine Statistics Authority (PSA)-issued documents bear the seal of the PSA (click here for the sample)
- The PSA birth, marriage, and death certificates are apostilled at the Philippine Department of Foreign Affairs. The Embassy is not authorized to apostille documents.
- The Petition may be filed by a person, at least 18 years old, and must have a direct and personal interest in the correction of the clerical error or change of first name, including the owner of the record; or the spouse, children, parents, siblings, grandparents, guardian, or any other person duly authorized by law or by the owner of the record.
- Only the following clerical error may be corrected:
- A misspelled name, place of birth, or other entry, which can be corrected or changed only by reference to other existing records
- Day and/or month in the date of birth
- The sex - provided that the correction is not a result of sex reassignment surgery and the petitioner is still alive
- The Embassy reserves the right to require additional supporting documents.