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UPDATES ON THIS SERVICE

  • Due to physical distancing measures being implemented, civil registry documents / applications may either be submitted in person (by APPOINTMENT only) or by POST (all sets of documents to be notarised by a public notary).  
  • Applicants who wish to submit their requirements in person must also bring with them a printed copy of their confirmed appointment during their visit to the Philippine Embassy.
  • For health and safety reasons, we only accept payments via card or contacless.  Cash payments will not be accepted at the moment.
  • Only those with confirmed appointments will be allowed to enter the Embassy premises to avoid overcrowding.
  • Collection of documents will only be done by post in strict compliance with physical distancing measures being implemented.  All applicants must submit a self-addressed, stamped, special delivery envelope with tracking number together with their documentary requirements.

 

 BOOK AN APPOINTMENT HERE

 

 REQUEST FOR A COPY OF YOUR PSA-ISSUED CIVIL REGISTRY DOCUMENTS HERE

 


 

Report of Birth

Report of Marriage

Report of Death

 

 General Reminders
  • All application forms sent by post must be notarised by a notary public.
  • Incomplete applications will be returned to the sender.

 


 

Report of Birth

If at least one parent is a Filipino citizen at the time of a child’s birth in the United Kingdom or Ireland, such birth must be registered as soon as possible with the Philippine Embassy.

This Report of Birth, which is equivalent to a Philippine Birth Certificate, is then sent by the Embassy to the Philippine Statistics Authority (PSA), the Philippines’ foremost civil registry authority. It is from the PSA that applicants will get authenticated copies of civil registry forms on security paper for future consular transactions. 

The Report of Birth must be filed no later than one year after the child’s birth. Otherwise, an Affidavit of Delayed Registration of Birth must be filed by the parent/s.

Personal appearance is not required for filing a Report of Birth. The Report of Birth may be filed by sending the forms and the documentary requirements to the Embassy by post, together with a self-addressed stamped envelope, the payment in the form of postal money order, and a note providing the Embassy with the applicant’s contact details (e-mail and mobile number).

 You may also send the application by post, together with a self-addressed stamped envelope, the payment in the form of postal money order, and a note providing the Embassy with the applicant’s contact details (e-mail and mobile number).  All copies of application forms sent by post must be notarised by a public notary.

Requirements:

1. A confirmed appointment

2. Four (4) copies of the Report of Birth form, filled out online and printed, or printed and accomplished using a pen with black ink. All entries must be written in block letters and clearly legible. All four (4) copies must be signed by the informant and not just photocopied.  If sent by post, copies of the application form must be notarised by a notary public.

3. Original and four (4) copies of the British / Irish Birth Certificate

  • The British Birth Certificate must be in long form, which provides the details of the child’s parents

4. Original and four (4) copies each of the data page of the parents’ valid passports

5. Original and four (4) copies, Philippine or foreign marriage certificate

6. Supporting documents (if applicable)

  • If the parent/s have acquired foreign citizenship at the time the Report of Birth was filed:
    • Four (4) copies of the Certificate of Naturalisation / Certificate of Citizenship

       7. Processing fee (see table below)

  • For applications sent by post, applicants must send a postal money order or bank draft paid out to the Philippine Embassy

       8. Self-addressed, stamped, special delivery envelope with tracking number

 

Report of Birth processing fee (depending on circumstances of birth)

Scenario Processing Fee
Report of Birth GBP 23.00
Affidavit of Delayed Registration GBP 23.00
Affidavit of Acknowledgment of Paternity GBP 23.00
Affidavit of Consent to Use the Father’s Surname GBP 23.00
Certificate of Registration (Illegitimate Child using Father’s Surname) GBP 23.00

 *Applicants from Ireland who are sending their documentary requirements by post must pay the relevant processing fees through a bank draft payable to the Philippine Embassy in London.

Steps (for applications submitted in person):

1. Book an appointment.

2. Prepare all the necessary requirements and supporting documents.

3. Visit the Philippine Embassy and proceed with the following steps:

a. Get a queueing number and wait for your turn to be served.

b. Submit complete sets of your requirements and supporting documents to the processor.

c. Pay the processing fee at the cashier.

Important Reminders:

  • A confirmed appointment is required for applications submitted in person.
  • Other documents may be required as circumstances warrant.
  • The Embassy accepts applications for the Report of Birth of a child born in another country apart from the United Kingdom and Ireland. The application will be sent to the Embassy or Consulate which has jurisdiction over the place of birth. Applicants for this type of service needs to visit the website of the concerned Embassy or Consulate for information on other documents that may be required. Applications of this kind will have a longer turn-around time as documents are sent through the diplomatic pouch.



Report of Marriage

The marriage of Filipino citizens in the United Kingdom or Ireland must be registered with the Philippine Embassy no later than one year after the date of marriage.

The Report of Marriage, which is equivalent to the Philippine Marriage Certificate, will be sent by the Embassy to the Philippine Statistics Authority (PSA), the Philippines’ foremost civil registry authority. It is from the PSA that applicants will get authenticated copies of civil registry forms on security paper for future consular transactions. 

Personal appearance is not required for filing a Report of Marriage. The Report of Marriage may be filed by sending the forms and the documentary requirements to the Embassy by post, together with a self-addressed stamped envelope, the payment in the form of postal money order, and a note providing the Embassy with the applicant’s contact details (e-mail and mobile number).

 You may also send the application by post, together with a self-addressed stamped envelope, the payment in the form of postal money order, and a note providing the Embassy with the applicant’s contact details (e-mail and mobile number).  All copies of application forms sent by post must be notarised by a public notary.

Requirements:

1. A confirmed appointment

2. Four (4) accomplished Report of Marriage forms, filled out online and printed, or printed and accomplished using a pen with black ink. All entries must be written in block letters and clearly legible. All four (4) copies must be signed by both parties and not just photocopied. If sent by post, copies must be notarised by a notary public.

3. Original and four (4) copies of the British / Irish Marriage Certificate

4. Four (4) copies each of the data page of the spouses’ valid passports

5. Supporting documents (if applicable):

a. If the Report of Marriage is filed more than one (1) year after the marriage:

Four (4) copies of the Affidavit of Delayed Registration of Marriage

b. If the Filipino spouse is a widow/er at the time of the marriage:

Original and four (4) copies of the Death Certificate/s of previous spouse/s

c. If the Filipino spouse has had a previous marriage annulled or a foreign divorce recognized in a Philippine Court:

Original and four (4) copies of the annotated Philippine Marriage Certificate for the dissolved marriage (See also Judicial Recognition section)

        6. Processing fee (see table below)

  • For applications sent by post, applicants must send a postal money order or bank draft paid out to the Philippine Embassy

       7. Self-addressed, stamped, special delivery envelope with tracking number

Report of Marriage Processing Fee

Scenario Processing Fee
Report of Marriage GBP 23.00
Affidavit of Delayed Registration GBP 23.00

 *Applicants from Ireland who are sending their documentary requirements by post must pay the relevant processing fees through a bank draft payable to the Philippine Embassy in London.

Steps (for applications submitted in person):

1. Book an appointment.

2. Prepare all the necessary requirements and supporting documents.

3. Visit the Philippine Embassy and proceed with the following steps:

a. Get a queueing number and wait for your turn to be served.

b. Submit complete sets of your requirements and supporting documents to the processor.

c. Pay the processing fee at the cashier.

Important Reminders:

  •  A confirmed requirement is required for all applicants who wish to submit their documents in person.
  • Other documents may be required as circumstances warrant.
  • The Embassy accepts applications for the Report of Marriage from couples married in another country apart from the United Kingdom and Ireland. The Report of Marriage forms and other requirements will be sent to the Embassy or Consulate which has jurisdiction over the place of the marriage. Applicants for this type of service needs to visit the website of the concerned Embassy or Consulate for information on other documents that may be required. Applications of this kind will have a longer turn-around time as documents are sent through the diplomatic pouch.

 



Report of Death

The death of a Filipino citizen in the United Kingdom or Ireland must be registered with the Philippine Embassy. The Report of Death, which is equivalent to a Philippine death certificate, will be sent by the Philippine Embassy to the Philippine Statistics Authority (PSA), the Philippines’ main civil registry authority.

You may also send the application by post, together with a self-addressed stamped envelope, the payment in the form of postal money order, and a note providing the Embassy with the applicant’s contact details (e-mail and mobile number).  All copies of application forms sent by post must be notarised by a public notary.

 

Requirements:

1. A confirmed appointment of the individual submitting the report.

2. Four (4) copies of the accomplished Report of Death form

3. Original and four (4) copies of the British / Irish Death Certificate

4. Four (4) copies of the data page of the deceased individual’s Philippine passport

5. Report of Death processing fee of GBP 23.00

 *Applicants from Ireland who are sending their documentary requirements by post must pay the relevant processing fees through a bank draft payable to the Philippine Embassy in London.

  • For applications sent by post, applicants must send a postal money order or bank draft paid out to the Philippine Embassy

       6. Self-addressed, stamped, special delivery envelope with tracking number

Steps:

1. Book an appointment.

2. Prepare all the necessary requirements and supporting documents.

3. Visit the Philippine Embassy and proceed with the following steps:

a. Get a queueing number and wait for your turn to be served.

b. Submit complete sets of your requirements and supporting documents to the processor.

c. Pay the processing fee at the cashier.