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REQUEST FOR QUOTATION

Sir/Madam:

The Embassy of the Republic of the Philippines in London requires the effective provision of a communication system composed of internet and phone line/landline, for its office premises and key personnel for the year 2020. In this regard, we would like to request a quotation from your company.

Please submit a signed quotation and indicate your acceptance in the attached term of reference/technical specifications for the procurement by 18 May 2020. The Embassy accepts open quotations submitted directly, through facsimile or email at the address and fax numbers given below:

Bids and Awards Committee

Embassy of the Republic of the Philippines

6-8 Suffolk St, London SW1Y 4HG

Fax No. 020 79309787

Email address: This email address is being protected from spambots. You need JavaScript enabled to view it.

Should you require further clarification, please contact the BAC Secretariat at telephone number 020 7451 1807 or send a message to This email address is being protected from spambots. You need JavaScript enabled to view it.

                                                                                       Very truly yours,

                                                                              Maria Theresa T. Almirante

                                                                                    Chair, BAC Secretariat

11 May 2020

Terms of Reference

Background

The Philippine Embassy in London, with postal address at No. 6-11 Suffolk Street, SW1Y 4HG, requires the effective provision a communications system composed of an internet, phone line / landline, for its office premises and key personnel.

Scope of work

This is to provide a communications system composed of an internet, phone line / landline, and a mobile phone system of high industry standards for the Embassy premises at the address stated above.  The Embassy premises is composed of five floors (including basement) comprising of office space, meeting rooms, kitchenettes, and common areas.

Deliverables

The scope of the Contract shall include but not be limited to the following:

Item Good / Service Specifics
1 Internet system
  • Fibre leased line
  • 100 MB / 100 MBPs
  • 6 Static IP addresses
  • Managed router
2 Phone line system
  • Handsets for 40 users
  • Unlimited landline and mobile calls in the United Kingdom
  • At least 5000 included International landline calls per month
  • PoE switches

Premises

All invited parties are welcome to conduct a site visit to assess the area prior to submitting an offer.  Floor plan may be obtained, if required, during the site visit.

 

 

 

 

 

Duration of contract

The contract is for the year 2020, with the possibility of extension / renewal, subject to satisfactory performance of the contractor; and with the option to upgrade in order to meet the highest industry standard.

Qualifications of the contractor

Proven track record in rendering satisfactory services to high-end premises.

Financially sound and stable, evidenced by authentic financial statements for the past two years of operation.